OVERVIEW

The Administrative Assistant is responsible for office responsibilities as well as assisting employees in other locations. Administrative Assistant will serve as backup for Receptionist / Office Manager for the Piscataway location.

RESPONSIBILITIES

• Greets visitors and Kiosk check-in.
• Responsible for answering phone calls, Voicemail, Faxes, Set up Outlook meetings.
• Process In / outgoing mail, logging daily packages, Create FedEx packages, Process Daily invoices, and checks.
• Responsible for appearance and cleaning of Office areas, Factory hallway and Supply Cage.
• Back up for coffee counter organization, sanitize and restocking.
• Knowledge of all showroom products and ability to present within the first 30 days.
• Errands (Walmart / Dollar Store / Bank / Post Office).
• Event Planning – Set up meeting rooms for training, meetings and tours.
• Assist with Refurb Program
• Manage arrangements, invoice approval and documentation for Bagel Day.
• Set up new hire stations / packets – Stock FedEx areas and office stationery cabinet.
• Process new Temp employees and create ID badges.
• Maintaining office plants and trees.
• Locker Maintenance and Tracking for two locations.
• Special Projects – Café sign holders and Desk name plates.
• Maintain Certificate of Insurance logbook / spreadsheet.

QUALIFICATIONS:

• High school diploma or equivalent
• Excellent written and verbal communication skills (Spanish / English)
• Candidate will have 1-2 years of administrative experience.
• Knowledge and/or experience in office furniture or related industry, a plus.
• Lifting to 40lbs.
• Driver’s License.

COMPUTER SKILLS:

• Required knowledge of MS OFFICE – Excel / Word / PowerPoint / Outlook.