Temporary Receptionist

JOB DESCRIPTION

 The receptionist greets clients, answers all phone calls, and offers refreshments to practitioners and their clients. Law firm receptionist reports to the Office Manager, but they may also be given assignments by legal counsel, human resources, or law firm directors.

Essential Functions:

  • Answer the main phone line for incoming phone calls and transfer calls as appropriate.
  • Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information.
  • Managing conference room scheduled meetings for the day.
  • Receive mail, deliveries, and packages.
  • Set up rooms for meetings, including serving refreshments to firm clients/guests attending meetings.
  • Organize catering and attend to the needs of firm guests/clients.
  • General office administrative tasks, and other clerical duties as assigned.

Skills and Abilities:

  • Multitasking – Must be able to successfully manage numerous tasks in an active environment.
  • Communication – Must have excellent telephone etiquette when greeting clients, answering phones, and relaying messages necessitating clear communication.
  • People skills – Self-starting personality and positive attitude. Must be able to interface with personnel at all levels directly or with finesse and diplomacy.

 

Required Education and Experience:

  • High School diploma or GED required.
  • Must be extremely detail-oriented and possess excellent organizational and prioritization skills, effective communication, an excellent work ethic, and strong interpersonal skills.
  • Availability and flexibility to work overtime as firm needs require.
  • Comfortable working in a fast-paced, frequently changing environment.

 

Position Type and Excepted Hours of Work:  This is a full-time non-exempt position. Days and hours of work are Monday through Friday, from 9:00 a.m. to 5:00 p.m.

 

Physical Demand/Work Environment: This is a position that requires sufficient physical ability and mobility to work in an office setting; to stand or sit for long periods of time; to occasionally stoop, bend, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; and to communicate verbally to exchange information. Most of the work is done in a normal office setting, with a considerable amount of public interaction and frequent interruptions.

LOCATION

Roseland, New Jersey

PAY

$$20-$25